EnviroOffice Suite allows you to manage and archive all your documents - fast and efficiently. All your documents are available within seconds on your PC, and at a much lower cost level compared to a paper-based system to boot!
EnviroOffice Suite is based on these five basic principles:
When capturing or importing a document, it becomes immediately available to all workstations!.
After capturing or importing, your
documents are available in EnviroOffice Suite. For later retrieval, you
can assign keywords such as SDS number, date, company name, etc... The
type and number of fields available for indexing and searching, can be
defined by you for each individual library of file cabinets.
After keywords have been assigned to a document, the documents are stored in a digital file cabinet. The keywords are automatically added to the database.
All stored documents are available immediately at all workstations!
On demand, older and less requested documents can be moved to slower, but more affordable storage media (e.g. CD-ROMís). This process is called migration.
In the retrieval process, the strengths of
EnviroOffice Suite can be experienced in full force. You can search for
any of the keywords which you have entered during the storage process.
The retrieval of documents can be performed in seconds. Retrieved documents can ...
Print, fax or email on demand or use EnviroOffice Suite's Scheduler to send any document to anyone at anytime including you own custom designed cover letter
- or -
large quantities of documents can be recorded very affordably on CD-ROMís - on demand with retrieval software which lets you retrieve documents right from a CD.
The CD is also a very good medium for distributing documents to your subsidiaries or external sales staff. As the retrieval software resides right on the CD, no further retrieval software needs to be installed - which makes it a great application for use with notebooks.
Depending on the application, a CD can hold between 15,000 to 150,000 documents which equals about 5 physical file cabinets.
With EnviroOffice Suite, you can access your documents via a Local Area Network (LAN) or Client / Server - Wide Area Network (WAN).
An additional option to make documents available for many users are enterprise-wide intranets or the Internet. With this infrastructure, you are not restricted by specific retrieval software or operating systems. All you need is a common Web browser in order to have access to the documents. This means that you can retrieve documents no matter where you are in the world and no matter with which computer system you are working.
Just imagine the possibilities of the Internet: Documents can be made available for all your subsidiaries, customers and vendors - worldwide by a local phone call. Access to all these file cabinets can be password-protected so you can make sure that only certain user groups may have access to specific file cabinets.